Written by Steve Mullan 02/09/2024
Safe Systems of Work (SSoW) are essential in today’s workplaces, providing a structured approach to minimise risks and safeguard employees. But what exactly are SSoW, and why should your business implement them?
Every workplace faces various risks impacting employees as they carry out their duties. In high-risk industries such as construction and manufacturing, these risks pose significant threats to workers' health and safety. For instance, “falls from height” incidents were more than twice as likely to occur in the construction sector compared to other industries, according to HSE data from 2019 to 2022. HSE figures from 2019 to 2022.
Related reading: How To Do A Risk Assessment For Working At Height
All this is to say that employers need to implement strategies and use tools that account for all types of risks to their employees’ health and safety. This is where safe systems of work (SSoW) come in, providing a structured approach to identifying, mapping and mitigating health and safety risks in the workplace.
While some workplace risks are apparent, others are less noticeable but just as important. For example, work-related musculoskeletal disorders (MSDs) have decreased since the early 2000s, thanks to health and safety regulations. However, mental health issues like stress, depression, and anxiety are on the rise, indicating a shift in workplace health and safety concerns.
This evolution calls for a broader approach to managing risks, one that includes both physical and mental well-being. Safe Systems of Work (SSoW) offer a structured method to identify, assess, and reduce various health and safety risks, helping employers protect their employees more effectively.
Source: HSE
Source: HSE
What Is a Safe System of Work?
Safe Systems of Work (SSoW) are structured procedures designed to identify, assess, and control workplace hazards, ensuring the safety and well-being of employees. While not explicitly mandated by law, the concept arises from the Health and Safety at Work Act 1974, which requires employers to ensure.
It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.
Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular — the provision and maintenance of plant and systems of work that are, so far as is reasonably practicable, safe and without risks to health.
In high-risk industries like construction, SSoW are often associated with method statements. However, it's important to note that method statements are just one component of a Safe System of Work. Typically, method statements are paired with risk assessments to form RAMS (Risk Assessment Method Statements) documents, outlining a clear and documented system for conducting tasks safely.
Safe Systems of Work are not only vital for protecting employees but also enhance efficiency and productivity. As businesses grow and operations expand, implementing a robust SSoW becomes increasingly crucial to safeguard both workers and the public.
Key Components of Safe Systems of Work
Although there isn't a one-size-fits-all approach to creating Safe Systems of Work, most frameworks share common pillars:
Risk Assessments
Related reading: Who needs risk assessment training
Identifying Hazards: Before starting any work, it’s essential to recognise potential dangers, whether they are physical, chemical, or biological.
Evaluating Risks: After identifying hazards, assess their potential impact to prioritise the most severe risks and implement preventive measures.
Procedures and controls
Standard Operating Procedures (SOPs): Documenting and standardising work methods reduces the chance of accidents and human error.
Training: Ensuring employees are well-trained in these procedures boosts their confidence and competence in managing risks.
Safety Equipment and Tools
Tool Identification: Selecting the right tools for specific tasks and training employees in their use is critical.
Maintenance: Regular upkeep of tools and equipment is necessary to prevent malfunctions that could lead to safety issues.
Monitoring and Review
Supervision and Safety Checks: Continuous oversight helps ensure that safety protocols are followed and potential issues are identified early.
Updating Procedures: As new technologies and practices emerge, safety procedures must be regularly reviewed and updated to remain effective.
Benefits of Implementing Safe Systems of Work
Implementing a Safe System of Work offers significant benefits, including enhanced employee safety, increased productivity, and reduced workplace injuries and illnesses costs.
Source: HSE
For Employees: While the responsibility for maintaining a Safe System of Work primarily rests with employers, employees also benefit from safer working conditions, reducing the personal costs associated with workplace injuries and ill health.
For Employers: A safer workplace leads to fewer compensation claims, reduced absenteeism, and lower insurance premiums, contributing to significant cost savings and a more productive workforce.
Get Started with Your Safe System of Work
To establish an effective, Safe System of Work, start with a comprehensive risk assessment involving key stakeholders, especially frontline employees. Based on these insights, develop tailored procedures and ensure thorough training for all staff members. Regular reviews and updates of the system are crucial to maintaining its relevance and effectiveness.
Related reading: What Are Site-Specific RAMS?
Visit our compliance web page for more info: https://www.smsafetytraining.com/safety-compliance-package
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